Updated update Code of Ethics
The mission of the Otay Ranch 5 Community Association Board of Directors is to be the most effective stewards of the association’s resources, and to serve the homeowners by upholding the standards set forth in our governing documents.
To make the Otay Ranch 5 Community the premier community in Chula Vista by maintaining world class common areas, community aesthetics, and recreational amenities.
- RESPECT FOR FELLOW BOARD MEMBERS, COMMUNITY MEMBERS, EMPLOYEES, AND SERVICE PROVIDERS OF THE ASSOCIATION
- ADHERENCE TO GOVERNING DOCUMENTS, BYLAWS, AND STATUTE
- FAIR AND IMPARTIAL APPLICATION OF CC&R’s AND OTHER ASSOCIATION GOVERNING DOCUMENTS
- KNOWLEDGE OF ASSOCIAITON’S CC&R’s, RULES, AND BY-LAWS
- OPEN MINDEDNESS
- RESPECT FOR OTHER MEMBERS’ TIME
- REGULAR ATTENDANCE TO MEETINGS
- MAINTAIN CONFIDENTIALITY WHERE WARRANTED OR REQUIRED
OUR CODE OF ETHICS
A. BOARD RESPONSIBILITIES
Board members will make every effort to comply with the responsibilities entrusted to them by the members of the Otay Ranch 5 community association by:
- Regular attendance at board meetings and executive sessions.
- Reviewing materials provided by management in preparation for board meetings.
- Reviewing association’s financial reports and expenses.
- Protecting the association’s resources, whether financial or physical assets.
- Maintaining the association’s common areas and amenities.
- Enhancing the welfare and the property values of the members of the association and their residents.
- Ensuring that all association records and reports are accurate and prepared according to industry guidelines.
B. PROFESSIONAL CONDUCT
Board members shall conduct all dealings with honesty and fairness, confidentiality when warranted or required, when dealing with other board members, members and residents of the association, association’s employees, and suppliers.
- Board members should not make decisions that materially benefit themselves, relatives, or acquaintances.
- Board members should not use association’s property, equipment, or services for personal benefit or gain of the member, his/her relatives, or acquaintances.
- Board member should not receive any gift, services, gratuity, or in-kind contribution in excess of $25.00 (twenty five US funds) from any resident, contractor, supplier, or person doing business or seeking to do business with the association.
- Board members should not discuss association business, when the number of members present would constitute a quorum of the board, outside of a legally scheduled meeting of the association.
- Board members should act in accordance with the board decisions and not act unilaterally or contrary to the board’s decisions. Board members shall also refrain from making any public argument against a ruling of the board, or the board members who voted for it.
- Board members will disclose any potential conflict of interest and recuse themselves from any decision or discussion where they have a material interest.
- Board Members shall not speak condescendingly or disparagingly toward another board member or association member; either in public, private, or in executive session, either written, spoken or implied. Board members will conduct themselves with appropriate decorum at all times in session. Board members shall not use their position on the board to intimidate, coerce, or otherwise cause fear in another board member, or association member.
C. CONFIDENTIAL INFORMATION
- Board members have a responsibility to protect the association’s confidential information. Confidential or privileged information shall not be disclosed except as authorized by statue or legally mandated.
- Board members will not reveal information or documentation received in confidence during executive sessions.
- Board members will not reveal or share privileged communications between board members, the association, management, and legal counsel.
- Board members will not disclose private information of fellow board members or members of the association, its employees, or suppliers.
- Board members will not disclose assessment collection information against members of the association or legal disputes without prior approval of the association’s legal counsel.
- Board members will not disclose proprietary information such as confidential records, suppliers’ bids/quotes and documents of the association.
- Any confidential information or association property in the possession of a board member will be promptly returned upon ceasing to be a board member.
D. VIOLATION OF THE CODE OF ETHICS
Any board member found to be in violation of the association’s code of ethics may be subject to immediate disciplinary action which may include but is not limited to:
- Censure; either public or private
- Request for resignation from the board
- Recall by membership
- Legal proceedings
Board members hereby agree to accept any disciplinary action by the board as it relates to ethics violations, and to comply with the disciplinary decisions of the board.
This Code of Ethics is adopted this___7____ day of ______MAY____, 2015 , at an executive session Board meeting wherat a quorum of the Board is present, and it shall become effective immediately. At the first open session Board meeting after this Code of Ethics is adopted, the adoption of the Code shall be announced to the members present. Additionally, the minutes of the meeting shall reflect the adoption of this Code.